Privacy Policy

This Privacy Policy explains how ReceiptScan ("we", "our", "us") collects, uses, and protects your personal data when you use our services. We are committed to ensuring that your privacy is protected.

1. Data We Collect

We may collect the following data when you use our website or services:

  • Personal Information: Information you provide when creating an account, such as your name, email address, and contact details.
  • Receipt Data: Data from receipts you upload to be processed, including purchase details and other receipt-related information.
  • Usage Data: Data about how you interact with our website, such as IP address, browser type, and session information. We use tools such as Google Analytics and Microsoft Clarity for this purpose.

2. How We Use Your Data

We may use your data for the following purposes:

  • To provide and manage our services
  • To process receipts and store them securely for up to 30 days
  • To analyze website traffic and improve user experience
  • To communicate with you about updates, changes, or technical issues

3. Data Storage

All user data, including receipt data, is processed and stored in secure UK-based data centers. Data is stored for a maximum of 30 days and is then permanently deleted. Only the account owner has access to this data.

4. Third-Party Services

We use the following third-party services to enhance the functionality of our website and services:

  • Google Analytics: Used for tracking website usage and improving the user experience. Google’s privacy policy can be found here.
  • Microsoft Clarity: Used for session recording and heatmaps to understand user interaction. You can view their privacy policy here.

5. Data Security

We are committed to ensuring the security of your data. We use third-party GPUs within secure containers to process your data. ReceiptScan implements appropriate technical and organizational measures to protect your information from unauthorized access, loss, or misuse.

6. Your Rights

As a user, you have the following rights:

  • Access: You can request access to the data we hold about you.
  • Correction: You have the right to request corrections to any inaccuracies in your personal data.
  • Deletion: You may request the deletion of your data at any time, and we will delete it within 30 days unless required to retain it by law.

7. Cookies

We use cookies to improve the functionality of our website. For more information on our use of cookies, please see our Cookie Policy.

8. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • To fulfill a contract or provide services you have requested
  • With your consent, such as for marketing communications
  • To comply with legal obligations
  • For legitimate interests, such as improving our services and ensuring security

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services or legal requirements. Any changes will be posted on this page.

10. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at support@receiptscan.co.uk.